Using Virtual Assistants and Outsourcing Services for Tax Ramifications

As a freelancer, you’re the master of your craft, crafting your own destiny and embracing the freedom to work on your terms. However, amidst the thrill of independence lies a responsibility that can’t be ignored taxes.

Taxes might not be the most exciting aspect of your freelance journey, but they’re a crucial part of ensuring your financial success. And this is why many freelancers have relied on virtual assistants and outsourcing services to help them take care of that aspect.  

However, even though using virtual assistants and outsourcing services might have a number of advantages, like higher productivity and more flexibility, it’s important to understand the tax repercussions of doing so. Having this understanding will equip you to know what to expect from the virtual assistant and what requirements to present to them.

So, in this article, we will be showing you all you need to know and take care of your tax if you decide to use virtual assistants and outsourcing services for tax ramifications.

Understanding Taxes with 1099-K Forms

When you work on platforms like Upwork or Fiverr and earn money, you need to let the IRS know using a form called 1099-K. This form helps both you and the IRS keep track of the money you make and that you are paying your taxes appropriately.

If you get paid through 1099-K forms a lot (more than 200 times) and receive more than $20,000, a higher tax rate comes into play compared to regular ways of getting paid. This tax rate for 1099-K is 28%, which is lower than the usual 15% that most freelancers pay.

Because of this, freelancers who use these platforms might need to set aside some money from their earnings to cover the higher taxes. It’s like making a budget to be prepared for taxes. This way, you won’t be caught off guard when tax time comes around.

Tax Calculator for Self-Employed Individuals

When you work for yourself – that is self-employed, the IRS wants you to pay your taxes regularly, not just once a year. This helps you avoid fines and make sure your taxes are accurate. But it can be tough to know how much to pay, especially if your income isn’t the same all the time.

Luckily, self-employment quarterly tax calculators can come in handy to help here. These handy tools help freelancers figure out exactly how much they should pay in taxes every few months. To do this, the calculators take into consideration your income for self-employed, your expenses, and any deductions you can claim. It’s like having a special business taxes calculator just for your business taxes.

A Self-Employment Tax Calculator

As a freelancer, you also need to pay a special tax for things like Social Security and Medicare. This tax is called self-employment tax, and it’s made up of 12.4% for Social Security and 2.9% for Medicare, adding up to 15.3%.

If you earn less than $400, you don’t have to worry about this tax. But once you make more than $400, the self-employment tax comes into play, which might feel like a heavy responsibility for some freelancers.

Thankfully, you can also use online self-employment tax calculators to take care of this. These tools can help freelancers work out exactly how much they need to pay in self-employment tax. They look at your income, expenses, and any deductions you have and then give you a clear estimate of what you owe.

Getting the Most Out of Tax Savings

Making the most of tax savings can be a tricky task for freelancers. Even though taxes can be complex and always changing, there are ways for freelancers to lower what they owe by using deductions and credits.


Freelancers can subtract various costs from their income to lower how much they’re taxed on. Some common deductions for freelancers include:

  • Home Office Costs: If you work from home, you can deduct a part of your rent or mortgage, along with utility bills linked to your work.
  • Equipment and Supplies: The tools and things you need for your job, like computers or software, can also be deducted.
  • Travel Expenses: When work requires you to travel, you can deduct expenses like travel, lodging, and meals. These are just a few of the deductions freelancers can use to cut down on their taxable income.


As a freelancer, you can also use tax credits to lessen what you owe. A tax credit directly reduces the amount of taxes you have to pay. Some credits you can leverage include:

  • Earned Income Tax Credit: If you have a lower income from freelancing or other work, you might qualify for this credit.
  • Child and Dependent Care Credit: This credit helps freelancers who pay for childcare while working.
  • Retirement Savings Credit: Freelancers saving for retirement may be eligible for this credit.


In conclusion, if you’re an independent contractor using virtual assistants and outsourcing services, it’s important to be aware of the tax effects. All freelancers are required to pay self-employment tax and make estimated tax payments every three months. If you receive payments through platforms like Upwork or Fiverr, you might face a higher 1099-K tax rate.

To make things smoother, freelancers can use deductions, tax credits, and self-employment tax calculators to accurately figure out their taxes. This ensures timely payments and helps save money. This way, freelancers can spend less time worrying about taxes and more time focusing on their main business pursuits.